Web Programa de las Naciones Unidas para el Desarrollo
POSTULACIÓN
Para mayor detalle y para postular, por favor ingresar a: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/2308
Considere por favor que la vacante cierra 17-feb.-2022 bajo horario de New York (2 horas antes de la medianoche en Perú)
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Position Purpose
The key results have an impact on the overall efficiency of the RR/DRR office. Accurate analysis and presentation of information strengthens the capacity of the RR/DRR office and promotes the image of UNDP as an effective contributor to the development of the country. Incumbent’s own initiative is decisive in results of work and timely finalization.
Duties and Responsibilities
Ensures Effective and efficient functioning of the UNDP’s Representative officeMaintenance of the supervisor’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
Maintenance of protocol procedures.
Preparation of high-quality briefing materials for supervisor for appointments, meetings, missions.
Preparation of informal translations.
Management of RR/DRR missions and representation schedule.
Maintenance of rosters of high-level partners, telephone lists.
Preparation of correspondence, directives, commitments on behalf of RR/DRR for his/her signature and making follow-up when required.
Use of automated office management systems of effective functioning of the RR/DRR office
Coordination of Driver to the Head of Office activities, assigning tasks and scheduling transportation for RR/DRR.
Ensures provision of effective communications support to the office focusing on the achievement of the following results:Maintenance of the filling system ensuring safekeeping of confidential materials. Use of automated filling system.
Registration of incoming and outgoing correspondence.
Coordination of the information flow in the office, follow up on circulation files.
Facilitation of information sharing between UNCT and the UNDP Coordination Unit.
Follow up on deadlines, commitments mad, actions take and coordination of collection and submission of the reports to RR/DRR.
Screening of all incoming calls and correspondence.
Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate division.
Ensures facilitation of knowledge building and management focusing on achievement of the following results:Sound contributions to knowledge networks and communities of practice.
Organization of trainings to UNDP staff on coordination, administration and protocol issues.
Required Skills and Experience
Education:
Secondary Education with specialized secretarial training or administrative training is required.
University Degree or equivalent in management, administration, or international development with 3 years relevant experience will be given due consideration.
Experience:
Minimum 6 years (secondary education with specialized training) or 3 years (university degree) of secretarial, administrative, or programme experience is required at the national or international level.
Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web-based management systems.
Work experience at UN/UNDP/International organizations would be an asset.
Specialized training related to the position (ex. executive writing, protocol, project management, etc).
Proficiency (advanced level) in English and Spanish required.